The Access Controls Tab determines what information is shared within the Platform, namely data sharing capabilities, product request permissions, and membership approvals.
To enter the Access Controls Tab go to Settings > Access Controls.
Access Controls can be only viewed by administrators.
Data Sharing with Educators
The Data Sharing with Educators option allows you to determine the level of access that your organization wants to provide to educators. The options include access to data such as:
- Inventory Data (an organization’s product library) If you do not share this with educators they will not see the products in your district library.
- Organization can check the option to "Block the LearnCommunity from Educators" then educators within the organization will not see the LearnCommunity in the organization selector menu, and it will also prevent results from the LearnCommunity from showing up in the Organization Library.
- Product Feedback Data (*see Tip)
- Product Pricing Data
- Product IMPACT Data
- Feedback Data - "share my data anonymously" will hide Educators' names in the Feedback Tab. To view the Grades provided by Educators do not select this option.
Educator View of Data
After your settings are determined, Educators can view data when they review specific Products. The data is displayed in the Product Details section via Tabs.
Products > Details (for a particular product) > Feedback / IMPACT / Pricing
Data Sharing with Providers (Future)
This feature is currently under development.
Product Request Permissions
Decide who would you like to receive product requests from:
- All members
- All direct members, including educators
- Only administrators
- No one
Request Workflow is required for this feature.
Membership Approvals
Membership approvals can be set to auto-approve new members or manually approve of them.
Manual Approvals
If auto approvals are not set in place, all incoming members will have to be approved by an administrator for them to have access to the product library.
Approved members will default to educator status. If you wish to set an administrator status for incoming members please refer to Adding or Removing Administrators.
To set manual approvals go to Settings > Access Controls > Membership Approvals > No, manually approve > Apply
Educator Usage Details
If you would like to hide the “Educator Usage Details’ table in the Inventory Dashboard to prevent. This would prevent any Admin from seeing which educators and the time spent in the product usage details.
