Access to guidance counselor to see all students courses and work needed

[jshellard]

How do I give the guidance counselor access to all student's classes and their completed work without giving them "administrator" level rights?

[Jeff_F]

Hello @jshellard 
I addressed this need by creating a new account role that provided for the ability to see all courses, assignments, students, grades, and instructor feedback. The key here is not to assign the ability to edit anything: be it grades, pages, assignments, etc. This can be done at the root and if you want the counselor to only have access to certain subaccounts you can then add them as an Canvas admin using that new account role to the desired subaccounts.  Here is an example selection of permissions.  You may wish to review a few of these such as the question banks permission.

Reference: https://community.canvaslms.com/t5/Canvas-Resource-Documents/Canvas-Account-Role-Permissions/ta-p/38... 

assigned permissions - account role to read but not edit

[dbrace · Accepted solution]

Hi @jshellard,

For individual situations, instead of giving a guidance counselor access to all students and all classes (which is more likely than this but I occasionally use it), is to give the guidance counselor "observer" access (similar to a parent) to a student's entire Canvas user account. You can refer to the How do I format CSV text files for uploading SIS data into a Canvas account? guide for more information.

-Doug