In the Canvas Teacher app, you can view and manage your course files. You can also add new files and folders in the Teacher app.
When editing a file, you can manage published status and restrict access to students. This lesson shows the steps to edit and restrict access for individual files. The steps to manage published status and access for folders are the same.
The images in this lesson are shown for a phone display, but unless otherwise noted, tablet displays mirror the same steps.
Open Course
Tap the name of the course you'd like to view.
Open Files
Tap the Files link.
View Files
Files will display all your course files and file folders. Published files and folders display a Checkmark icon [1]. Unpublished files and folders display a Unpublished icon [2]. Files and folders with restricted access display a Cloud icon [3].
To add a new file or folder to your course files, tap the Add icon [4].
Search Files
To search for a file, tap the Search field [1]. Then enter the name of the file you want to view.
To open the file, tap the name of the file in the search results [2].
Notes:
- You must type three or more characters for search results to display.
- Search results will not include file folders.
Open File
To open a file, tap the name of the file.
View File
View your file.
To share your file, tap the Share icon [1]. To copy your file, tap the Copy icon [2].
To edit your file, tap the Edit link [3]. To return to your files, tap the Back icon [4].
Edit File
To edit the title of the file, tap the Title field [1] and enter the new file title.
To edit the access settings for a file, tap the Access menu [2]. Your file access settings can be set to published, unpublished, or restricted access.
To delete the file, tap the Delete File link [3].
Restrict Access
If you select Restricted Access in the Access menu, you can select how to provide access to the file.
The Only available to students with link option makes the file available to students who are given a link to the file. The file will be hidden to students in Course Files [1].
The Schedule student availability option gives students a window of time to view the file [2]. If you select this option, the file can be viewed by students in Course Files as well as anywhere in Canvas (such as when the file is added to Modules or Assignments), but the file will be locked and they cannot view the actual file until the specified date.
Note: The Only available to students with link option only applies to Course Files; if you add this file to another area of Canvas, such as Assignments or Modules, all students can view the file.
Set Availability Dates
If you select the Schedule student availability option, you must select availability dates for the file. To set student availability dates, enter the starting date for the file to be available in the Available from field [1]. If applicable, enter the date when students can no longer view the file in the Available to field [2].
Note: The time in the Availability fields will default to the current time and cannot be changed.
