What happens to students assessments if I remove or deactivate students

[LynzWilmsey]

Hi There everyone,

We have a self-paced course, so no start or end date.

I now have a bunch of students who have completed the course that are sitting in the course.

Do I deactivate them? or How do I "Store" their student results and remove them from the course, so it stops the course from getting cluttered?

Is there an archive?

Thanks for any help

Lynz Wilmsey

[Chris_Hofer · Accepted solution]

Good afternoon, @LynzWilmsey ...

Have you read through this Guide?  How do I deactivate an enrollment in a course?   If you are not able to do this yourself, you would need to have a conversation with your school's Online Learning / eLearning / Distance Learning team (or Canvas administrator) to talk about your options.  Keep in mind that if you remove a student completely from the course, then the assignments will also disappear that were submitted by the student.  If you later re-enroll the student, everything comes back.

You might try this first in your school's "test" Canvas environment to see how it all works before doing anything in your normal "production" environment.  Just be sure to log out of the "test" environment before you log back in to your normal "production" environment...so as to not get confused about which environment you're working in.

• What is the Canvas test environment?
• What is the Canvas release schedule for beta, production, and test environments?
• How do I access the Canvas test environment as an instructor?
• How do I log out of Canvas as an instructor?

Hope this helps!

[Jeff_Nelson]

If it was me I would create a new course each term or year, depending on how many students you have. Put the students starting the course for that year or term in the course for that time period. Then they can finish whenever they like. If you remove the student, their work will disappear and they will not show in the gradebook. However, you can add them back and it will show again. 

[paul_fynn]

Basic answer is that a student who is removed from a course will be disassociated with their assignments. If they are added back into the course their assignments and activity will reappear. Where they are removed the work can still be accessed via API call or programmatically.

However, as noted in the earlier posts, your approach is very sub-optimum and you ought to explore alternative strategies going forwards.