[ARCHIVED] Student Accounts

[kate_h]

If wondering if other institutions might be able to advise how they manage the accumulation of student accounts after years in Canvas. Currently, our provisioning creates a Canvas account for every student enrolment - even if the student won't be accessing Canvas. Apart from wanting to implement 'good housekeeping', we keep running into the issue of third-party apps wanting to charge us by the number of Canvas user accounts which is not a reasonable reflection of actual Canvas use. Institutionally, we are required to keep student accounts for five years to meet audit requirements.

Any nuggets of wisdom appreciated. What are other institutions doing to manage user accounts and third party costs?

[Robbie_Grant · Accepted solution]

 @kate_h ,

We have been on Canvas since November of 2011 and have never cleaned up our student accounts (we may need to revisit that though).  As for third party vendors, we make all of our contract go off of our reported FTE for students.

Robbie

[kate_h]

Hi Robbie

Thanks for your response.  I'll continue to explore pricing options with vendors and see if we can start to access some of those cool third party products that are out there.

Kate