[ARCHIVED] Restricting video access when assignment is locked.

[tdelong]

We were exploring using ARC to record exams for oral exam administration.

A teacher on our campus made a sandbox course and created an assignment including an ARC video that reads the assessment. She assigned it to other teachers enrolled as test students in the course. The assignment had an available window for the assessment that concluded last Friday. The test students can still see the video even though the assessment itself shows locked.

Someone mentioned that it may be due to the fact that we are teachers (even though we were students in the sandbox course), so she enrolled her daughter, who is a student in our district. She then logged in as her daughter and was still able to play the video. This obviously won't work for testing purposes unless we can lock the video access when we lock the assignment.

Is there a way to utilize ARC for oral admin, but hide the video when the assignment is locked?

ARC is hidden from navigation by students in that course.

Thank you!

[brianyuhnke]

If you unpublish the assignment containing the ARC video, students will not be able to view it. This removes the assignment from the gradebook however you can republish the assignment at anytime and any grades associated with the assignment prior to being unpublished will return. 

Another option would be to remove the ARC video embed via the rich content editor (RCE) when you no longer want students to have the ability to view it. You can always re embed the video via the RCE. 

[James]

 @brianyuhnke , 

Good to see you here in the community after meeting you at InstructureCon.

You cannot unpublish an assignment once there are grades for it : https://community.canvaslms.com/docs/DOC-10101-4152180493 

[brianyuhnke]

Good to see you  @James ‌. Fingers crossed I'll see you again in Decatur in October. 

An assignment cannot be unpublished if there are submissions, but if for some reason, there are no submissions but there are grades, the item can be unpublished. Needless, it sounds from the scenario above that there will likely be submissions and in that case James's response is correct and the solution to unpublish would not work in the situation described. My apologies for any confusion.  

[James]

 @brianyuhnke  

Kona told me that I need to take the day off teaching, so I scheduled my classes around the not-a-conference and I will be there.

Thanks for catching the difference between grades and submissions. I apologize if that confused anyone.

[brianyuhnke]

No worries, I didn't notice it at first either. Your comment made me go back and double check my initial thinking which wasn't 100%. It's all about teamwork! 

[bdalton_sales]

The other option is put the video on a separate page linked to from the assignment and publish/unpublish that page.  it avoids the submissions issue.