Deleting Users - Those not in the district anymore

[alunsfor]

I am cleaning up our users in Canvas and was wondering from those that have been using Canvas in K12 how do you handle Users that leave your district.  Do you delete their accounts?

[BethCrook]

Hi @alunsfor !  We leave our users in Canvas for 10 years. However, we are a very small school. 😉 As we are beginning to approach that timeline with Canvas, we may decide to change that. I'd love to hear what others are doing!

[NoahBoswell1]

Hey there @alunsfor !

We operate in a similar way that @BethCrook's district deletes their users. However, we keep our user's accounts that either graduate or leave our district for about 1-3 years, then we delete them so we can create more. We are not a massive school district, but not a small one, either. We may have around 10,000 accounts last time I checked, however I don't think we use all of them at all.

What does everyone else do in their district?

[jessica_gutierr]

Currently I go in and delete. I am also in K12. Our teachers are imported via our SIS so if they do not have a current schedule in our SIS they are deleted. Not all staff in our district has an account so those that need accounts but are not synced from the SIS I manually create accounts (district staff). If we have staff that moved from school based to district office based, I pull the deleted users report and restore that user.